--- title: Secure email explained in less than 500 words description: Secure email doesn’t have to be a hassle within your company, as long as you know what to look out for. We explain this in our blog of less than 500 words image: https://www.smartlockr.io/hubfs/Blog%20Posts%20headers%20(26).webp --- [![Smartlockr logo](https://www.smartlockr.io/hubfs/Smartlockr-logo.png) ](https://www.smartlockr.io/en?hsLang=en) - Product - [Product overview ](https://www.smartlockr.io/en/product?hsLang=en) - [Integrations ](https://www.smartlockr.io/en/integrations?hsLang=en) - Customers - [Case studies ](https://www.smartlockr.io/en/blog/tag/casestudy) - Team - [Management ](https://www.smartlockr.io/en/teams/management?hsLang=en) - [IT specialist ](https://www.smartlockr.io/en/teams/it-specialist?hsLang=en) - [CISO ](https://www.smartlockr.io/en/teams/ciso?hsLang=en) - [End user ](https://www.smartlockr.io/en/teams/end-user?hsLang=en) - Branches - [Healthcare ](https://www.smartlockr.io/en/branches/secure-email-healthcare?hsLang=en) - [Municipalities ](https://www.smartlockr.io/en/branches/secure-email-municipalities?hsLang=en) - [Finance ](https://www.smartlockr.io/en/branches/secure-email-financial-services?hsLang=en) - [Legal ](https://www.smartlockr.io/en/branches/secure-email-legal-industry?hsLang=en) - [Education ](https://www.smartlockr.io/en/branches/secure-email-education?hsLang=en) - [Recruitment ](https://www.smartlockr.io/en/branches/secure-email-recruiters?hsLang=en) - [Housing associations ](https://www.smartlockr.io/en/branches/secure-email-housing-associations?hsLang=en) - [Pricing ](https://www.smartlockr.io/en/pricing?hsLang=en) - Resources - [Blog ](https://www.smartlockr.io/en/blog) - [Guides ](https://www.smartlockr.io/en/resources?hsLang=en#guides) - [Webinars ](https://www.smartlockr.io/en/resources?hsLang=en#webinars) - [Videos ](https://www.smartlockr.io/en/resources?hsLang=en#videos) - [Partners ](https://www.smartlockr.io/en/partners?hsLang=en) - Company - [Contact ](https://www.smartlockr.io/en/contact?hsLang=en) - [Support ](https://support.smartlockr.io/hc/en-us?hsLang=en) - [Request more licenses ](https://www.smartlockr.io/en/request-more-licenses?hsLang=en) - [Who we are ](https://www.smartlockr.io/en/about-us?hsLang=en) - [Jobs ](https://www.smartlockr.io/en/careers?hsLang=en) [![Free Consultation](https://no-cache.hubspot.com/cta/default/6122972/846d7346-3e53-4811-b976-8a3dd0a3f9ee.png)](https://cta-redirect.hubspot.com/cta/redirect/6122972/846d7346-3e53-4811-b976-8a3dd0a3f9ee) # Secure email explained in less than 500 words [ Smartlockr ](https://www.smartlockr.io/en/blog/author/smartlockr) Apr 22, 2020 --- ![Secure email explained in less than 500 words](https://www.smartlockr.io/hubfs/Blog%20Posts%20headers%20(26).webp) Almost everyone uses e-mail on a daily base. But does this always happen securely, when we share sensitive data? That seems to be a problem in a lot of sectors. When we look at data leaks, caused by e-mail, in which data is unexpectedly shared with the wrong persons, numbers don’t lie. However, secure e-mail doesn’t have to be a obstacle, as long as we know what to look out for. And that is precisely what organizations come up against. Therefore, we will explain what secure email looks like, in less than 500 words. What is secure e-mail? Why is this important? **[Everything you need to know about secure email](https://www.smartlockr.io/en/secure-emailing?hsLang=en)**    ## For every possible danger, a good email security solution ** **It is good to realize which dangers there are. In this way, it is easy to determine how to address these hazards. **The right email solution will therefore incorporate the right functionalities for this**.    ### **Before sending** When composing an email, chances are that sensitive information is being shared. In this case, you’d prefer that **only the authorized recipient gets access to your email**.[ But what if you added the wrong recipient? Or, you unexpectedly added the wrong file to your email? ](https://www.smartlockr.io/en/blog/why-awareness-is-important-for-secure-communication?hsLang=en)Without notifications, it is very likely that you will proceed with your email, which will be sent and delivered to the wrong person. The consequence? A possible data leak. Some examples of features your email solution should have: - **Smart scans could recognize sensitive information, while composing the email ** - **Check, confirmation on files and recipients** - **Retention period: how long would you like files to be available?** - **Maximum amount of downloads** - **Two-factor authentication of one-factor authentication**   ### **During sending** There are several dangers for emails along the way. What if your email is not sent over a secure connection or if your email is intercepted, while it is not properly [encrypted](https://www.smartlockr.io/en/blog/end-to-end-encryption?hsLang=en)? Unfortunately, cyber criminals are always on the move: with the right software and the latest technologies, they can make attempts to intercept data. If your email is not **properly protected** at this stage, your data may still be captured during sending. Some examples of features your email solution should have to prevent data leaks: - **End-to-end encryption with zero-knowledge** - **Secure TLS-connection** - **API to integrate with different applications** - **SMTP Relay Service**   ### **After sending** Have you shared sensitive data with the wrong person? Then there is a chance that a data breach will occur, if the recipient opens your message. Once sent, there isn’t much you can do. All you can hope for is that your email won’t be read. Some examples of features your email solution should have to prevent data leaks: - **Tracking sent emails** - **Blocking emails, files or recipients**   **![SmartLockr voor de financiële dienstverlening (1)-1](https://www.smartlockr.io/hs-fs/hubfs/SmartLockr%20voor%20de%20financi%C3%ABle%20dienstverlening%20(1)-1.webp?width=752&height=213&name=SmartLockr%20voor%20de%20financi%C3%ABle%20dienstverlening%20(1)-1.webp)**   ## Would you like to know more about secure emailing? ** **Secure email is one thing you can consider if you’d like to keep your data secure. But, there is more. If you wish to stay up to date, read our page about [secure emailing](https://www.smartlockr.io/en/secure-emailing?hsLang=en) or keep an eye on our blogs. We are happy to share all tips and tricks with you.   [![secure emailing](https://no-cache.hubspot.com/cta/default/6122972/ff0228cd-5543-46ab-b0aa-20599d303a58.png)](https://cta-redirect.hubspot.com/cta/redirect/6122972/ff0228cd-5543-46ab-b0aa-20599d303a58) [Secure Emailing](https://www.smartlockr.io/en/blog/tag/secure-emailing) [![secure communication](https://www.smartlockr.io/hs-fs/hubfs/secure-communication-bp.png?width=336&name=secure-communication-bp.png)](https://www.smartlockr.eu/en/request-demo?hsLang=en)   ### Whitepapers - [Is it safe to store data in a US-based Cloud provider?](https://www.smartlockr.eu/en/whitepaper-is-it-safe-store-data-us-cloud-provider?hsLang=en) - [Good cop, bot cop: the truth about AI, ML and your privacy](https://www.smartlockr.eu/en/whitepaper-ai-ml-and-data-privacy?hsLang=en) - [The 8 things you can expect from a partnership with Smartlockr](https://www.smartlockr.eu/en/whitepaper-things-you-can-expect-from-partnetship-smartlockr?hsLang=en) - [How to choose the right secure email solution?](https://www.smartlockr.eu/en/how-to-choose-the-right-secure-email-solution-whitepaper?hsLang=en) - [Keep your organization free of data leaks](https://www.smartlockr.eu/en/keep-organization-free-of-data-leaks?hsLang=en) - [Smartlockr & Workspace 365: Prevent data breaches, work and communicate more securely](https://www.smartlockr.eu/en/safe-emailing-and-safe-workplace?hsLang=en) ### Popular Post [ Oops, I sent an important email to the wrong recipient. What now? ](https://www.smartlockr.io/en/blog/sent-email-to-wrong-recipient-what-now?hsLang=en) [ Is Microsoft 365 GDPR-compliant? Spoiler alert: no ](https://www.smartlockr.io/en/blog/is-microsoft-365-gdpr-compliant?hsLang=en) [ Recall sent emails to protect data: block emails, files and recipients ](https://www.smartlockr.io/en/blog/recall-sent-email?hsLang=en) [ Why Pentesting is a must for banks and financial services ](https://www.smartlockr.io/en/blog/why-pentesting-is-a-must-for-banks-and-financial-services?hsLang=en) [ Preventing misdirected emails with files and recipients confirmation ](https://www.smartlockr.io/en/blog/confirmation-on-files-and-recipients?hsLang=en) ## Similar posts ### [For the municipality CISOs: 9 questions to check how effective you are](https://www.smartlockr.io/en/blog/municipality-cisos-questions-to-check-how-effective-you-are?hsLang=en) A municipality is a gold mine for hackers. When things go wrong, the CISO is often the loser. Discover in this blog if you are doing the right thing! data protection Jun 16, 2021 ### [Why digitization in healthcare makes secure emailing necessary](https://www.smartlockr.io/en/blog/why-digitization-in-healthcare-makes-secure-emailing-necessary?hsLang=en) In healthcare, a lot of work is done with personal data. But there are dangers. You can read in this blog why this digitalization requires secure... data protection May 31, 2021 [![Smartlockr logo](https://www.smartlockr.io/hubfs/smartlockr-logo2.png) ](https://www.smartlockr.io/nl/?hsLang=en) **Netherlands: **H.J.E Wenckebachweg 123 1096 AM, Amsterdam Kvk: 61781614 BTW-nr: NL854485685B01   ### Contact - Netherlands: +31 (0) 20 244 03 50 - Sweden: +46 81 211 29 68 ### Smartlockr - [Terms & Conditions](https://www.smartlockr.io/en/general-terms-and-conditions-smartlockr?hsLang=en) - [Privacy Statement](https://www.smartlockr.io/en/privacy-statement?hsLang=en) - [Smartlockr A-Z](https://www.smartlockr.io/en/smartlockr-a-z?hsLang=en) - [Status of our services](https://www.smartlockr.io/en/status-of-our-services?hsLang=en) ### Support - [Help Center](https://support.smartlockr.io/hc/en-us?hsLang=en) - [FAQ](https://support.smartlockr.io/hc/en-us/categories/5354862458012-FAQ-and-information?hsLang=en) - [Need help? 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